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The Regional Event Project Manager is responsible for planning, executing, and overseeing events from conception to completion. This role involves managing all aspects of event planning, including budgeting, vendor coordination, logistics, and on-site management. The ideal candidate will have excellent organizational skills, a keen eye for detail, and the ability to manage multiple projects simultaneously.
Key Responsibilities:
Event Planning and Coordination:
Develop event concepts, themes, and objectives in collaboration with clients or internal stakeholders.
Create and manage event timelines, ensuring all deadlines are met.
Coordinate with vendors, venues, and other stakeholders to secure necessary services and supplies.
Oversee the setup and breakdown of events, ensuring all logistics are executed smoothly.
Budget Management:
Develop and manage event budgets, ensuring costs are kept within allocated limits.
Negotiate contracts with vendors and service providers to secure the best rates and services.
Track and report on expenses, providing financial updates to stakeholders.
Team Leadership:
Lead and coordinate a team of event staff, volunteers, and contractors.
Delegate tasks and responsibilities effectively to ensure efficient event execution.
Provide guidance and support to team members throughout the event planning and execution phases.
Client and Stakeholder Communication:
Act as the primary point of contact for clients or internal stakeholders throughout the event planning process.
Address any issues or concerns that arise promptly and professionally.
Ensure client satisfaction by delivering high-quality events that meet or exceed expectations.
On-Site Management:
Oversee event operations on-site, ensuring everything runs smoothly and according to plan.
Troubleshoot and resolve any issues that arise during the event.
Ensure compliance with all relevant health, safety, and legal regulations.
Post-Event Evaluation:
Conduct post-event debriefs with clients and team members to assess event success and identify areas for improvement.
Prepare and present post-event reports, including feedback, financial summaries, and recommendations for future events.
Qualifications :
Bachelor’s degree in Event Management, Hospitality, Marketing, Business Administration, or a related field.
Minimum of 3-5 years of experience in event planning or project management
Excellent organizational and time-management skills.
Strong communication and interpersonal skills.
Strong leadership and team management abilities
Proficiency in project management
Ability to manage multiple projects simultaneously and work under pressure.
Adaptability to changing priorities and unexpected challenges.
Strong problem-solving skills and attention to detail.
Willingness and ability to travel extensively, including international destinations, to oversee and support event execution
Willingness to work evenings, weekends, or holidays as required by event schedules.
Fluent in English
** Only shortlisted candidates will be contacted **
Bangkok Office : The 9th Tower (MRT Rama 9)
Flexible Working Hour and Work from Home policy